About the opportunity
This role is based within the Reporting and Digital Services team of the Research Services and Career Development unit. You will serve as the central contact for the “apte NG” application management system, which handles PhD candidate selection. Responsibilities include configuring job postings and forms, managing the recruiting process from advertisement to data transfer, and collaborating with doctoral schools, faculties, and IT services. The position is initially for one year, with the potential for permanent employment.
Salary and benefits
- Flexible working hours to support work-life balance.
- Option for remote work by mutual agreement.
- Access to extensive, free internal training and professional development.
- Inspiring work environment within a diverse university team.
- Convenient location with excellent public transportation links.
- Competitive salary starting at –2,759.20 (on a full-time basis), adjustable based on relevant experience.
Who can apply?
- Completion of a high school diploma (Reifeprfung).
- Experience in supporting or configuring web-based applications, ideally HR, campus, or application management systems.
- Strong understanding of digital processes and workflows.
- Proficiency in both German and English (written and spoken).
- Careful handling of personal data; knowledge of GDPR is an advantage.
- Experience with Atlassian Confluence and Jira is preferred.
- Familiarity with university or research institution structures is beneficial.
Required documents
- Curriculum Vitae (CV)
- Brief letter of motivation
When to apply
- Application deadline: November 12, 2026
How to apply
- Apply online through the University of Vienna job portal.
- Click the "Apply Now" button on the official job posting page.
- Upload your CV and motivation letter through the portal.
Additional information
- The position is part-time at 20 hours per week.
- Classification is according to the Collective Bargaining Agreement (KV) 54 VwGr. IIIa.
- The University of Vienna is an equal opportunity employer and specifically encourages applications from women.
Our Take on This Opportunity
This section reflects Open Opportunities’ own analysis of the opportunity from an applicant’s perspective.
You may be a strong fit if…
- Ideal for professionals with a background in IT support or HR systems who enjoy bridging the gap between technical configuration and user needs.
- A great match for individuals who value a structured, detail-oriented work style and can explain technical concepts clearly to non-technical users.
- Suitable for those seeking a stable part-time role (20 hours) within a prestigious academic environment.
What should you think carefully about?
- The role is initially limited to one year, though there is a stated intention or possibility for it to become a permanent position.
- Requires high proficiency in both German and English to support a diverse range of international applicants and university staff.
- The salary is based on a collective agreement; while experience is credited, the base rate is fixed by the pay scale.
How could this fit your current goals and plans?
This position offers a solid entry point or stable career path in university administration and digital services. It allows the successful candidate to gain specialized experience in managing academic recruitment software (apte NG) and working within the complex ecosystem of a large European research university. For those interested in IT project management or HR technology, it provides hands-on experience with system configuration, stakeholder management, and process optimization.
Our take
This is a strong opportunity for administrative or IT support professionals looking for a part-time role in Vienna with good benefits and a clear path to permanent employment. It is less suitable for those seeking full-time work immediately or those who prefer a purely technical role without significant user support and communication duties.
Ready to apply?
Review the opportunity on the official website before applying.
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