About the opportunity
The Institute for Functional Materials and Catalysis at the University of Vienna is looking for a dedicated Institute Coordinator to join its team. The department comprises four research groups and approximately 40 staff members. The successful candidate will serve as a central point of contact for administrative tasks, including supporting academic staff with teaching and examination organization, managing correspondence in both German and English, organizing meetings and symposia, and maintaining the institute’s website. Additional responsibilities include budget administration, recruitment support, travel management, and inventory oversight. This position is initially limited to one year, with the intention of transitioning to a permanent contract upon mutual agreement.
Salary and benefits
- Flexible working hours with options for partial remote work
- Access to a wide range of free internal professional development courses
- Supportive and diverse international working environment
- Excellent public transport accessibility
- Base salary of EUR 2,759.20 per month (based on full-time employment), with potential for increases based on relevant professional experience
Who can apply?
- Completed secondary education (Matura/Fachmatura) or a commercial vocational training qualification
- Professional experience in office management, preferably within an academic or university context
- Very good proficiency in both German and English
- Strong organizational skills and ability to work independently
- Excellent MS Office skills
- Strong service orientation and social competence
Required documents
- Curriculum Vitae (CV)
- Short letter of motivation
- Educational certificates (e.g., vocational training diploma, Matura, or university degree)
When to apply
- Application deadline: 2026-11-15
How to apply
- Prepare the required documents in English or German
- Submit the application via the official University of Vienna job portal using the 'Apply Now' button
Additional information
- The position is part-time (20 hours per week)
- The start date is 2026-12-01
- Knowledge of university-specific software such as i3v, Typo3, or SAP is considered an advantage
- The University of Vienna is an equal opportunity employer and encourages applications from qualified women
Our Take on This Opportunity
This section reflects Open Opportunities’ own analysis of the opportunity from an applicant’s perspective.
You may be a strong fit if…
- Candidates with prior experience in university administration or academic office management will be highly competitive.
- Individuals who are comfortable working in a bilingual (German/English) environment and possess strong communication skills are ideal for this role.
- Those who enjoy multitasking and managing diverse administrative workflows, from budget tracking to event organization, will find the role engaging.
What should you think carefully about?
- The position is initially a one-year fixed-term contract, though the university expresses an intent to make it permanent.
- The role is part-time (20 hours per week), which may be a factor for those seeking full-time employment.
- Applicants should be prepared to work on-site in Vienna, although some flexibility for remote work is available.
How could this fit your current goals and plans?
This role is an excellent opportunity for administrative professionals to gain or deepen experience within a prestigious European research university. It provides a stable, structured environment that is well-suited for someone looking to build a career in higher education administration or for those seeking a professional role that balances administrative rigor with academic support.
Our take
This is a strong opportunity for organized, bilingual administrative professionals who are interested in supporting scientific research and teaching. It is particularly well-suited for those who value a collaborative, diverse university environment and are looking for a role with clear, defined responsibilities.
Ready to apply?
Review the opportunity on the official website before applying.
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