About the opportunity
Helmholtz-Zentrum Hereon is seeking a dedicated and reliable Team Assistant for the Project Management Office (PMO) within the strategic initiative DToCS (Digital Twin of Complex Systems). DToCS develops a permanent scientific and technological platform to build, operate, and scale digital twins of complex systems across multiple domains. The Team Assistant supports the PMO management and the overall project team in executing central administrative, organizational, and communicative tasks, thereby contributing to an efficient, transparent, and professional project organization. The position is initially fixed-term until December 31, 2030, corresponding to the planned funding period of the initiative, with a potential for permanent employment following a successful midterm evaluation in mid-2029.
Salary and benefits
- Remuneration up to pay group 9a according to the TV EntgO Bund collective agreement, along with social benefits
- 6 weeks of annual vacation and company-wide closure between Christmas and New Year
- Options for mobile and flexible working arrangements to support work-life balance
- Well-connected research campus with public transport links, a subsidy for the Deutschlandticket under specific conditions, and charging stations for electric vehicles
- Individual professional development and training opportunities
- Family-friendly policies including on-site childcare facilities
- Comprehensive corporate health management including an Employee Assistance Program and corporate benefits
- On-site cafeteria offering a diverse menu
Who can apply?
- Completed vocational training in a commercial, administrative, or comparable field, or equivalent relevant professional experience
- Several years of experience in assistance, secretarial, administrative, or project support roles, ideally within a scientific, public, or project-oriented environment
- Strong organizational skills, structured work approach, and high reliability in tracking deadlines, documents, and tasks
- Proficiency in office applications, digital filing structures, collaboration platforms, and standard communication tools
- Experience in preparing and following up on meetings, taking minutes, document management, and administrative workflows
- Solid understanding of data privacy, confidentiality, documentation duties, and service-oriented cooperation
- Strong communication skills, teamwork abilities, and a professional, friendly demeanor
- Very good proficiency in German and good written and spoken English skills
Required documents
- Cover letter
- CV
- References and certificates
When to apply
- Announcement start date: October 7, 2026
- Application deadline: November 4, 2026
How to apply
- Prepare your application documents including a cover letter, CV, and certificates
- Submit your application through the official online applicant portal by clicking 'Go to applicant portal'
Additional information
- The position is offered as a full-time role, but part-time arrangements are fundamentally possible with a minimum of 32 hours per week.
- Severe disabilities and equivalent applicants will be given preference in accordance with statutory regulations if they have equal qualifications and suitability.
- Qualified men are explicitly encouraged to apply to support equal opportunities.
Our Take on This Opportunity
This section reflects Open Opportunities’ own analysis of the opportunity from an applicant’s perspective.
You may be a strong fit if…
- You have solid administrative or secretarial experience and thrive in a structured, multi-stakeholder project environment.
- You possess strong organizational and communication skills, with fluency in German and good command of English.
- You are interested in supporting a forward-looking, interdisciplinary scientific initiative at the intersection of digital infrastructures and AI.
What should you think carefully about?
- The role is initially fixed-term through December 2030, aligned with the current funding phase of the project.
- Relocation to or daily commuting to Geesthacht is required, though flexible and mobile working options are supported.
- You must be comfortable managing multiple parallel tasks, shifting priorities, and tight deadlines within a dynamic PMO.
How could this fit your current goals and plans?
This position provides a stable, long-term administrative career opportunity within a prominent scientific institution until at least 2030. It is well-suited for professionals looking to build or expand their expertise in project management office operations, scientific governance, and cross-functional coordination while enjoying comprehensive public sector benefits and a family-friendly work environment.
Our take
Experienced administrative professionals and project assistants with strong organizational capabilities and German language proficiency should seriously consider applying before the November 4, 2026 deadline. Candidates seeking indefinite employment immediately from day one may need to weigh the initial fixed-term nature of the contract.
Ready to apply?
Review the opportunity on the official website before applying.
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