About the opportunity
The Faculty of Psychology at the University of Vienna is looking for an organized and service-oriented individual to join its administrative team. You will support the Department of Psychotherapy and Psychotherapy Research, led by Univ.-Prof. Dr. Thomas Probst. Your role involves managing administrative tasks, supporting the organization of meetings and academic events, handling correspondence in German and English, and assisting with budget and project administration. The position is initially limited to one year, with the explicit intention of transitioning into a permanent employment relationship. You will work in a diverse, collaborative environment with flexible working hours and remote work options.
Salary and benefits
- Flexible working hours with remote work options
- Inspirational and diverse working environment
- Access to a wide range of free internal professional development and training courses
- Good public transport accessibility
- Base salary of EUR 2,759.20 gross per month (based on full-time, 14 times per year), with potential for increases based on relevant professional experience
Who can apply?
- Completed secondary education (Matura) or equivalent qualification
- Professional experience in office management, preferably within university structures or administration
- Very good MS Office skills, especially Excel
- Very good command of German and English
- Experience with Content Management Systems (e.g., Typo3)
- Experience with SAP is an advantage
- Basic knowledge of accounting is an advantage
- Structured, service-oriented, and independent working style with strong communication and teamwork skills
Required documents
- Curriculum Vitae (CV)
- Short letter of motivation
- Educational certificates (e.g., diploma, Matura, degree certificates)
- Other relevant supporting documents
When to apply
- Application deadline: 2026-09-22
How to apply
- Prepare your CV, motivation letter, and qualification certificates.
- Submit your application through the official University of Vienna job portal using the 'Jetzt bewerben' (Apply now) button.
Additional information
- The position is part-time (20 hours per week).
- The University of Vienna is an equal opportunity employer and explicitly encourages qualified women to apply, especially for leadership roles.
- The position is initially limited to one year, with the goal of a permanent contract.
- For content-related questions, contact Univ.-Prof. Dr. Thomas Probst at thomas.probst@univie.ac.at.
Our Take on This Opportunity
This section reflects Open Opportunities’ own analysis of the opportunity from an applicant’s perspective.
You may be a strong fit if…
- Individuals with completed secondary education (Matura) or equivalent and professional experience in office management or university administration.
- Professionals possessing very good MS Office skills, specifically Excel, alongside strong communication skills in both German and English.
- Candidates looking for a part-time role (20 hours per week) that offers a collaborative and diverse working environment in Vienna.
What should you think carefully about?
- The role is initially limited to one year, though it carries the explicit intention of transitioning into a permanent employment relationship.
- Relocation to Vienna is necessary for this hybrid position, which provides flexible working hours and remote work options.
- Familiarity with specific software tools like Typo3, SAP, or basic accounting knowledge acts as an advantage rather than a strict requirement.
How could this fit your current goals and plans?
This role suits administrative professionals looking to secure stable, part-time university employment with a clear pathway toward a permanent contract while supporting psychological research and academic event organization.
Our take
Organized administrative professionals with bilingual German-English skills should apply, whereas those seeking full-time employment immediately may want to look elsewhere.
Ready to apply?
Review the opportunity on the official website before applying.
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