About the opportunity
The World Food Programme (WFP) is seeking a Management Services Assistant (Facilities) G5 based in the Infrastructure and Facilities Management Branch (MSDI) at WFP Headquarters in Rome, Italy. This position provides workspace solutions and ensures seamless facility management operations, inspiring workspaces, and efficient service delivery. The role involves managing physical and digital records in Archibus and GSMT, acting as a primary point of contact for internal queries, supporting UN Reform initiatives, and liaising with third-party contractors and Italian vendors for refurbishments and asset management.
Salary and benefits
- Competitive UN salary scale compensation package based on qualifications and experience
- Inclusive, diverse, and multicultural working environment at WFP Headquarters
- Opportunities for professional development through training, accreditation, coaching, and mentorship
- Exposure to global humanitarian operations and internal mobility opportunities
Who can apply?
- Completion of secondary school education, with a post-secondary certificate in architecture or draftsmanship considered desirable
- Five or more years of progressively responsible work experience in a relevant business stream
- Fluency in written and oral English and Italian (Level C)
- Ability to communicate and understand technical architectural documents in Italian and English
- Experience in collating data, preparing asset and facility management analyses, and working with AutoCAD software
- Advanced knowledge of ticketing and facilities systems
- Must be an Italian or EU citizen, or hold a valid work and residence permit for Italy
- Must live within commuting distance of WFP Headquarters in Rome (within 100 km or 1.5 hours) or be willing to relocate at own expense
Required documents
- Curriculum Vitae (CV)
- Cover Letter
- Academic certificates, professional references, conflict-of-interest, and personal disclosure forms (required at later stages for shortlisted candidates)
When to apply
- Application deadline is 4 November 2026 at 23:59 GMT+01:00 (Central European Time, Rome)
How to apply
- Ensure your Workday profile is accurate and complete, including employment history, academic qualifications, and language skills
- Submit your application exclusively through the online Workday recruitment system
- Provide your CV and Cover Letter during the initial application stage
Additional information
- The position is based at WFP Headquarters in Rome, Italy (Via Cesare Giulio Viola, 68, 00148 Rome, Italy).
- WFP does not cover relocation costs or assist with obtaining residency status and work permits.
- Technical issues with applications can be reported to global.hrerecruitment@wfp.org.
- Selected candidates will undergo rigorous background checks and reference verification.
Our Take on This Opportunity
This section reflects Open Opportunities’ own analysis of the opportunity from an applicant’s perspective.
You may be a strong fit if…
- Candidates with solid administrative experience in facilities management, asset tracking, or architectural drafting
- Professionals who possess native or bilingual-level fluency in both English and Italian, including the ability to read technical architectural documents
- Applicants currently residing in or near Rome who are ready for an established administrative role within a major international humanitarian organization
What should you think carefully about?
- Relocation and legal residency arrangements must be handled entirely independently if you do not already live within commuting distance of Rome
- Fluency in both Italian and English is mandatory, and language assessments will form part of the evaluation process
- WFP does not provide financial assistance for relocation expenses associated with taking up the post
How could this fit your current goals and plans?
This G5 support role offers an excellent stepping stone for administrative and facility management professionals looking to build a career within the United Nations system. It provides structured exposure to international humanitarian operations at global headquarters while strengthening technical expertise in facilities coordination, space planning, and vendor management.
Our take
This role is well-suited for experienced administrative or facilities support professionals with strong Italian and English language skills who are based in or willing to relocate to Rome. It is less suitable for candidates lacking facility management experience, AutoCAD proficiency, or bilingual capabilities in Italian and English.
Ready to apply?
Review the opportunity on the official website before applying.
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