Administrative Staff Member for the Secretariat in the Department of Operations Management at the University of Cologne

About the opportunity

The University of Cologne is one of the largest and oldest universities in Europe, located in the heart of Cologne. The Department of Operations Management combines innovative research and forward-looking teaching in Supply Chain Management and Healthcare Management. The university is seeking an administrative staff member for the secretariat to provide comprehensive assistance, handle correspondence in German and English, manage finances and third-party funding, support teaching and examinations administration, and maintain websites.

Salary and benefits

• Diverse and equal-opportunity working environment
• Support for work-life balance
• Flexible working hour models
• Comprehensive continuing education opportunities
• Corporate health management programs
• Remuneration under wage group 8 TV-L, provided the relevant collective bargaining and personal requirements are met

Who can apply?

• Completed vocational training in a commercial or administrative field, or equivalent skills and experience
• Careful, reliable, and independent working style
• Strong affinity for structured, rule-based, and administrative tasks
• Organizational talent, teamwork skills, and high service orientation
• Proficiency in classic office work, including correspondence, data maintenance, and schedule organization
• Good knowledge of MS Office applications
• Good written and verbal communication skills in German and English
• Willingness to familiarize oneself with new systems such as SAP, TYPO3, and KLIPS 2.0, where applicable
• Interest in the university context and enthusiasm for administrative activities

Required documents

• Meaningful application documents including supporting certificates for the requested qualifications
• Application without a photograph

When to apply

• The position is to be filled at the earliest possible date.
• The application deadline is October 31, 2026.

How to apply

• Prepare your application documents including required proofs without a photograph.
• Submit your application online via the University of Cologne job portal at https://jobportal.uni-koeln.de referencing reference number TUV2609-02.

Additional information

• The position is for a part-time role offering 20 to 26.55 working hours per week.
• The position is permanent.
• The reference number for this vacancy is TUV2609-02.
• The University of Cologne promotes equal opportunities and diversity, welcoming applications regardless of gender, nationality, ethnic and social origin, religion, disability, age, or sexual orientation and identity.
• For questions, applicants can contact Prof. Dr. Daniel Wiesen (om-health@wiso.uni-koeln.de) and Ms. Dipl.-Oec Stephanie Rauscher (stephanie.rauscher@uni-koeln.de).