About the opportunity
The University of Vienna is seeking an Organizational Assistant for the Vienna Doctoral School of Pharmaceutical, Nutritional and Sport Sciences (VDS-PhaNuSpo). The successful candidate will serve as a primary point of contact for doctoral school members, interested parties, university departments, and external partners, providing essential administrative and organizational support to the DocSchool Manager.
Salary and benefits
- Fair salary: Base salary of EUR 2,759.20 (on a full-time basis), which may increase based on recognized professional experience.
- Flexible working hours and the possibility of remote work (according to telework regulations).
- Inspiring work environment within a dedicated team with diverse university backgrounds.
- Access to extensive, free internal further education and training courses.
- Convenient accessibility via public transportation.
Who can apply?
- Educational background: General or vocational middle/higher school, commercial apprenticeship, or a university degree.
- Language skills: Excellent English (B2 level or higher); very good German skills are ideal. English is the working language of the DocSchool.
- Technical skills: Very good knowledge of MS Office (especially Word, Excel, and PowerPoint) and the ability to quickly learn new software.
- Personal attributes: Committed, reliable, structured, highly self-motivated, and service-oriented.
- Preferred qualifications: Professional experience in office management (preferably in a scientific or university context).
- Preferred qualifications: Experience with Content Management Systems (e.g., Typo 3, Moodle, SAP).
- Preferred qualifications: Knowledge of university structures and administrative processes.
Required documents
- Curriculum Vitae (CV)
- Short motivation letter
- Qualification certificates (e.g., apprenticeship certificate, Matura, diploma, service certificate)
- Additional qualification proofs, if available
When to apply
- Application deadline: September 2, 2026.
- Position start date: January 1, 2027.
How to apply
- Submit application via the university's job portal using the "Jetzt bewerben" (Apply Now) button.
Our Take on This Opportunity
This section reflects Open Opportunities’ own analysis of the opportunity from an applicant’s perspective.
You may be a strong fit if…
- Candidates with a commercial apprenticeship or university degree and strong MS Office skills.
- Those who are fluent in English (B2+) and possess very good German skills.
- Applicants with experience in CMS tools like Typo 3, Moodle, or SAP.
What should you think carefully about?
- The role is based in Vienna, so candidates should consider if they are able to relocate or already reside in Austria.
- Verify if the current hybrid work mode allows for the specific remote work balance you prefer.
How could this fit your current goals and plans?
This is an excellent opportunity for someone looking to establish a career in academic administration within a specialized doctoral school, offering a stable full-time role with opportunities for internal professional development.
Our take
Highly recommended for administrative professionals with a background in university settings who are comfortable working in an English-first academic environment.
Ready to apply?
Review the opportunity on the official website before applying.
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