About the opportunity
The University of Vienna is seeking an Organisation Assistant (Organisationsassistent*in) for the Faculty of Business, Economics and Statistics, specifically supporting the Department of Business Law, Civil Law Section. The role involves independently handling administrative duties related to personnel, budgets, and teaching operations. Responsibilities include assisting academic staff with research and teaching organization, managing English and German correspondence, hosting visiting scholars and cooperation partners, and administering recruitment and onboarding processes. The position offers flexible working hours, remote work options, a relaxed and engaging team environment, public transport accessibility, internal training opportunities, and a fair starting salary.
Salary and benefits
- Fair base salary of EUR 2,759.20 per month on a full-time basis, which increases with credited professional experience
- Flexible working hours and opportunities for remote work by mutual agreement
- Access to a wide range of free internal continuing education and professional development courses
- Good public transport accessibility
- Engaging and relaxed working atmosphere within a diverse team
Who can apply?
- Professional experience in office management, preferably within an academic or university context
- Completed general secondary education (Matura) or vocational secondary education
- Very good MS Office skills, particularly Word, Excel, and PowerPoint
- Excellent German language skills and good English language skills
- Experience with Content Management Systems (e.g., Typo3) and social media
- Experience with SAP is an advantage
- Independent, structured, service-oriented working style with strong social and communication skills
Required documents
- Curriculum vitae (CV)
- Short motivation letter
- Graduation or qualification certificate (e.g., apprenticeship certificate, Matura, university degree)
When to apply
- Application deadline: September 6, 2026
- Position starts: October 1, 2026
How to apply
- Prepare your CV, short motivation letter, and required certificates
- Submit your application through the official university job portal by clicking the apply button
Additional information
- Job ID: 6145
- Workload: 20.00 hours per week (Part-time)
- Classification according to collective bargaining agreement: §54 VwGr. IIIa
- For content-related inquiries, contact Julia Told (Julia.told@univie.ac.at) or Daniela Hohenwarter-Mayr (daniela.hohenwarter-mayr@univie.ac.at)
Our Take on This Opportunity
This section reflects Open Opportunities’ own analysis of the opportunity from an applicant’s perspective.
You may be a strong fit if…
- Candidates with professional office management experience in academic or university settings
- Individuals proficient in MS Office, Typo3, and social media management
- Applicants seeking a hybrid work environment with flexible hours in Vienna
What should you think carefully about?
- Requires excellent German language proficiency alongside good English skills
- The role is part-time (20 hours per week), which may impact total compensation expectations
- Applicants should verify if their specific professional experience aligns with the collective bargaining classification
How could this fit your current goals and plans?
This role is an excellent fit for someone looking to build a career within an academic administrative environment. It offers the stability of a university position while providing opportunities for professional development through internal training, making it a strong choice for those who value a structured, service-oriented role in a diverse, international setting.
Our take
This position is highly suitable for organized administrative professionals comfortable working in a bilingual academic environment; those without strong German language skills or seeking full-time employment may find it less appropriate.
Ready to apply?
Review the opportunity on the official website before applying.
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