About the opportunity
The University of Vienna’s Institute of Palaeontology is seeking an Organizational Assistant to support research, teaching, and administration. The role involves acting as a primary interface between professors, staff, students, and visitors, while coordinating institute matters with university service units. The position is initially limited to one year, with the aim of transitioning to a permanent employment relationship.
Salary and benefits
- Fair salary: Base salary of EUR 2,759.20 (based on full-time 40h/week, as of January 1, 2026, paid 14 times per year), which may increase based on recognized professional experience.
- Flexible working hours and partial remote work (telework within Austria) by mutual agreement.
- Inspiring work environment within a committed team with diverse university backgrounds.
- Access to extensive, free internal further education and training courses.
- Convenient public transport connections to the workplace.
Who can apply?
- Completed relevant school or professional qualification (e.g., Matura, vocational maturity exam, or comparable education) or extensive relevant professional experience.
- Very good German skills (C1 level) and English skills (B2 or comparable) in speaking and writing.
- Good knowledge of MS Office.
- Experience in the administrative sector.
- Preferable: Experience in office management.
- Preferable: Experience with SAP and Content Management (typo3).
- Preferable: Experience in an administrative university context.
- Personal attributes: Team player with social competence, structured and independent working style, strong communication skills, and a service-oriented approach.
Required documents
- Curriculum Vitae (CV)
- Short motivation letter
- Qualification certificate (e.g., apprenticeship certificate, Matura, degree, etc.)
- Other documents as necessary
When to apply
- Application deadline: 2026-08-26
- Position start date: 2026-10-01
How to apply
- Submit application via the university's job portal using the "Jetzt bewerben" (Apply Now) button.
Our Take on This Opportunity
This section reflects Open Opportunities’ own analysis of the opportunity from an applicant’s perspective.
You may be a strong fit if…
- Candidates with administrative experience in a university setting
- Professionals with strong German (C1) and English (B2) language skills
- Individuals comfortable with MS Office and potentially SAP or typo3
What should you think carefully about?
- The role is initially limited to one year, though it aims to transition to a permanent position
- The position is part-time (20 hours per week), which should be factored into financial planning
- Remote work is limited to telework within Austria, requiring local residency
How could this fit your current goals and plans?
This role is ideal for an administrative professional looking to build experience within an academic environment. It offers a stable entry point into the University of Vienna with the potential for long-term career growth, while providing the flexibility of a part-time schedule and access to internal professional development.
Our take
Applicants with strong organizational skills and a service-oriented mindset should consider this role, especially those seeking a stable, long-term career path within the Austrian university system.
Ready to apply?
Review the opportunity on the official website before applying.
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