About the opportunity
The Office Assistant (Administration) position is situated within the Family Farming, Parliamentary Networks and Communication for Development Unit (PSUF) of the Partnerships and UN Collaboration Division (PSU) at FAO headquarters in Rome, Italy. Reporting to the Partnerships Officer, the incumbent performs a variety of routine administrative transactions and office support functions contributing to the smooth and efficient running of the work unit. Responsibilities include scheduling appointments, organizing meetings and logistics, drafting and proofreading correspondence, managing administrative tasks in financial, travel, and HR systems, preparing travel claims, compiling report materials, and managing databases.
Salary and benefits
- Competitive UN compensation and benefits package for General Service staff (Grade G-4)
- Two-year fixed-term appointment with possibility of extension
Who can apply?
- Completion of secondary school education
- Minimum of three years of relevant experience in office support work
- Working knowledge (proficiency level C) of English
- Good knowledge of MS Office applications, Internet, and office technology equipment
- Must be a national of Italy or possess an existing valid work visa/permit and reside within commuting distance of the Rome duty station at the time of application
- Good knowledge of communication standards, corporate computerized administration/HR/finance/travel systems (e.g., GRMS, eBMM, iMIS, FPMIS), and budget processes is desired
Required documents
- Completed online application profile
- Language proficiency certificates from UN-accredited external providers and/or FAO official language examinations (LPE, ILE, LRT)
When to apply
- Application posting date: August 24, 2026
- Application closure date: September 7, 2026, at 9:59:00 PM (device local time)
How to apply
- Visit the FAO recruitment website to complete your online candidate profile.
- Attach required language certificates to your online application.
- Submit your completed application online before the closure deadline.
Additional information
- General Service staff are recruited locally and paid in local currency; no international benefits are payable.
- FAO does not charge any fees at any stage of the recruitment process.
- Selected candidates undergo reference, background, and medical fitness checks.
- Only higher educational qualifications from WHED/IAU/UNESCO accredited institutions are considered.
Our Take on This Opportunity
This section reflects Open Opportunities’ own analysis of the opportunity from an applicant’s perspective.
You may be a strong fit if…
- Italian nationals or residents with a valid work visa living within commuting distance of Rome.
- Individuals with at least 3 years of office support experience.
- Candidates with strong proficiency in MS Office and experience with administrative/HR/finance systems.
What should you think carefully about?
- This is a G-4 grade position, which is a locally recruited staff role without international benefits.
- The role is on-site at the FAO headquarters in Rome.
- Applicants must provide language proficiency certificates as part of the application process.
How could this fit your current goals and plans?
This position is a stable, long-term opportunity for an administrative professional looking to build a career within the UN system. It offers the chance to work in a multicultural environment at a global headquarters, providing a solid foundation in international administrative standards and procedures.
Our take
This is a great fit for administrative professionals already based in Rome who are seeking a stable, long-term role within an international organization; those not currently residing in the area should note the local recruitment policy.
Ready to apply?
Review the opportunity on the official website before applying.
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