About the opportunity
The Performance, Financing and Delivery (PFD) Department works to enable countries to reform and sustain progress towards universal health coverage (UHC) through self-reliant, resilient, high-quality, affordable, sustainably financed and effectively governed health systems. Within this framework, the Assistant to Team provides comprehensive administrative, correspondence, human resources, procurement, budget, information management, meeting administration, and travel support to the UHC Hub in Tokyo, Japan. The incumbent handles visitors and phone calls, drafts correspondence, monitors procurement and financial workflows, coordinates meetings and travel, and ensures smooth office operations in line with WHO standards and rules.
Salary and benefits
- Annual net base salary starting at JPY 6,470,000 (subject to mandatory deductions for pension and health insurance)
- 30 days of annual leave
- Parental leave and flexible work arrangements
- Wide range of staff benefits supporting work-life balance
Who can apply?
- Completion of secondary school education or equivalent
- A minimum of 5 years of experience in secretarial or administrative positions
- Expert knowledge of English and Japanese
- Strong skills to work independently, manage multiple tasks, and work under pressure
- Strong organizational and office skills, including note-taking and minute-writing
- Sound knowledge and skills using various office and computer packages
- Sound knowledge of WHO and/or UN administrative rules, regulations, procedures, and practices
- Ability to exercise discretion and tact regarding confidential and urgent matters
Required documents
- Scanned copies of required degrees, diplomas, or certificates (requested in advance if candidature is retained for an interview)
- Updated vaccination card/evidence as required by WHO medical service
When to apply
- Job Posting Date: August 31, 2026
- Closing Date: September 21, 2026, 11:59 PM (local device system time)
How to apply
- Access the WHO online recruitment system via the job posting link
- Review the detailed instructions for candidates guide if needed
- Submit your online application before the stated deadline
Additional information
- This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.
- A written test and/or an asynchronous video assessment may be used as a screening tool.
- WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
- Contracts are conditional on members of the workforce confirming required vaccinations.
Our Take on This Opportunity
This section reflects Open Opportunities’ own analysis of the opportunity from an applicant’s perspective.
You may be a strong fit if…
- Professionals with at least 5 years of administrative or secretarial experience.
- Bilingual experts in English and Japanese.
- Those with prior experience or knowledge of UN or WHO administrative rules and procedures.
What should you think carefully about?
- This is a local recruitment post, meaning you must already reside in the local commuting area of Tokyo.
- The role is a 24-month fixed-term appointment.
- The organization has a strict smoke-free policy and does not recruit smokers or tobacco users.
How could this fit your current goals and plans?
This is an ideal opportunity for someone looking to apply their high-level administrative and secretarial skills within a prestigious global health organization. It offers a stable, two-year term with a competitive local salary and benefits focused on work-life balance.
Our take
Highly recommended for experienced administrative professionals with bilingual fluency in English and Japanese who are already based in Tokyo.
Ready to apply?
Review the opportunity on the official website before applying.
Official-source verified
