Administrative Employees for Educational Support and Reception – DTU Wind

About the opportunity

DTU Department of Wind and Energy Systems is growing its educational activities and requires strong administrative support for daily operations. The department is seeking two administrative employees to join Team Management Support within the central administration. Position 1 focuses primarily on educational administration, supporting exam administration, handling external examiners and visiting students, managing project registrations, and supporting PhD administration and publication registration in Orbit (split between Risø and Lyngby campuses, primarily Risø). Position 2 combines daily reception operations (greeting guests, handling mail, couriers, meeting coordination, and office supplies) with administrative tasks such as travel expense settlement, archiving, annual checks, access card updates, and serving as the department GDPR coordinator (located at Campus Risø). Applicants must specify which of the two positions they are applying for.

Salary and benefits

• Salary and employment terms in accordance with the OAO-S collective agreement and the organizational agreement for clerical staff, laboratory workers, and IT staff (HK/Stat)
• Possibility of negotiating salary supplements according to DTU's salary structure for HK Office
• Employment on a 37-hour work week basis
• Informal working tone with close collaboration and short paths from idea to action within Team Management Support
• Opportunity to gain broad insight into university administration and support research contributing to the green transition

Who can apply?

• Practical experience in administrative tasks and a supportive role
• Ability to work independently, structured, and take responsibility for tasks
• Fluent in both Danish and English, spoken and written
• Strong IT skills and mastery of the Microsoft Office package
• Curiosity about new tools and working methods, including artificial intelligence in administrative processes
• Willingness to develop administrative processes together with colleagues and managers
• Initiative-taking and comfortable working in an international environment characterized by development and change
• For the reception and administration role: strong service-minded approach, ability to keep an overview and good mood during busy periods, and professional customer/guest handling

Required documents

• Motivated application
• CV
• Diplomas / Examination certificates

When to apply

• Application deadline: September 13, 2026, at 9:59 PM
• First round interviews expected from late September 2026
• Second round interviews (including test review) expected in early October 2026
• Start date: November 1, 2026, or by agreement

How to apply

• Open the online application link by clicking 'Apply Now'
• Fill out the online application form
• Clearly state in your application which of the two positions you are applying for
• Attach your motivated application, CV, and examination certificates
• Submit your application before the deadline

Additional information

• The positions are located at DTU Campus Risø (Frederiksborgvej 399, 4000 Roskilde) and partly Campus Lyngby for Position 1.
• Open-source background checks may be conducted on qualified candidates due to DTU's research in critical technology and related security/export control rules.
• For further information, contact Team Leader Martin Skude Rasmussen at +45 93510823.