About the opportunity
The incumbent serves as the Supervisory Administrative Officer for Primary Care, providing oversight, managerial support, and operational coordination across all programs and sections under the Associate Chief of Staff. The position requires thorough knowledge of health care management principles, VA administrative regulations, human resources processes, fiscal management, and contracting requirements. The incumbent coordinates the full spectrum of administrative and managerial support to the service, initiates disciplinary measures, identifies employee developmental needs, manages recruitment, handles supply requisitions and equipment acquisitions, formulates annual budgets, and advises leadership on enhancing quality patient care and resource utilization.
Salary and benefits
- Annual salary ranging from $89,508 to $116,362 per year
- Federal employee benefits including annual and sick leave, retirement plans, and health insurance
- Potential credit for job-related non-federal experience or active duty uniformed military service toward annual leave accrual rates
Who can apply?
- Must be a U.S. Citizen
- Time-In-Grade Requirement: Current or former Federal employees holding a GS grade anytime in the past 52 weeks must meet time-in-grade requirements (52 weeks at the GS-11 level for a GS-12 position)
- Specialized Experience for GS-11: One year of specialized experience equivalent to at least the next lower grade GS-09, such as analyzing and making recommendations to improve program effectiveness, knowledge of organizational mission and administrative concepts; OR Ph.D. or equivalent doctoral degree, or 3 full years of progressively higher-level graduate education leading to such a degree, or LL.M.; OR a combination of specialized experience and graduate education exceeding 36 semester hours
- Specialized Experience for GS-12: One year of specialized experience equivalent to at least the next lower grade GS-11, such as experience in a developmental assignment performing duties of an Administrative Officer, analyzing and making recommendations to improve program effectiveness, establishing goals and objectives, handling organizational changes, and coordinating activities with other departments
Required documents
- Resume (maximum two pages in length)
- SF-50 / Notification of Personnel Action (most recent, plus additional SF-50 if necessary to clearly demonstrate one-year time-in-grade)
- Graduate transcript (if using education to qualify)
- Cover Letter (optional)
- DD-214 / Statement of Service (if applicable)
- Disability Letter (Schedule A or VA, if applicable)
- Performance Appraisal, Separation Notice (RIF), SF-15, and ICTAP/CTAP documentation (if applicable)
When to apply
- Applications open on August 31, 2026
- Application closing date and deadline is September 8, 2026, at 11:59 PM (ET)
How to apply
- Read the entire announcement and instructions thoroughly
- Prepare a resume conforming to the two-page limit and other formatting guidelines
- Click 'Apply Online' on USAJOBS to create an account or log in
- Fill out the initial online application and questionnaire
- Attach all necessary supporting documents including your resume, SF-50, and transcripts
- Submit the complete application package by 11:59 PM (ET) on September 8, 2026
- Check your notification screen and email for instructions and a unique access link to complete required USA Hire Assessments if notified
Additional information
- Work schedule is Monday through Friday from 0800 to 1630
- Telework: Ad-hoc telework may be authorized; this is not a virtual position
- Selected applicants must serve a 1-year probationary period or 2-year trial period
- Participation in the seasonal influenza vaccination program is a condition of employment for all Department of Veterans Affairs Health Care Personnel
- Subject to background and security investigations
Our Take on This Opportunity
This section reflects Open Opportunities’ own analysis of the opportunity from an applicant’s perspective.
You may be a strong fit if…
- Strong background in health care management, fiscal oversight, and administrative regulations.
- Experience in human resources processes, including recruitment and disciplinary measures.
- Proven ability to coordinate operational activities and advise leadership on resource utilization.
What should you think carefully about?
- This is a hybrid role, not a virtual one, requiring regular on-site presence in Fort Harrison, Montana.
- The position requires a 1-year probationary or 2-year trial period upon appointment.
- Participation in the seasonal influenza vaccination program is a mandatory condition of employment.
How could this fit your current goals and plans?
This role is perfect for an experienced administrative leader looking to oversee primary care operations within the VA system. It provides a significant opportunity to influence patient care quality and organizational efficiency, making it a strong career move for someone committed to public health administration.
Our take
Experienced administrative officers with a background in healthcare should apply. Those seeking a fully remote position or who are unable to commit to on-site requirements will find this role less suitable.
Ready to apply?
Review the opportunity on the official website before applying.
Official-source verifiedSource: USAJOBS
