Office Assistant

About the opportunity

The Office Assistant will perform a variety of routine administrative transactions and office support functions to contribute to the smooth and efficient running of the UN Food Systems Coordination Hub. Hosted by FAO headquarters in Rome, the Hub serves as a system-wide coordination and convening mechanism supporting Member States in national food systems transformation. Key responsibilities include drafting routine correspondence, managing phone calls and emails, updating information systems, maintaining office files, tracking administrative transactions (finance, travel, HR), and supporting meeting organization and travel arrangements.

Salary and benefits

• Competitive compensation and benefits package in accordance with UN salary scales for General Service staff (G-3 grade level).
• Fixed-term appointment for one year with the possibility of extension.
• Opportunity to work within a specialized agency of the United Nations.

Who can apply?

• Must have a Secondary School Education.
• Must have at least two years of relevant experience in office support work.
• Must have working knowledge (proficiency – level C) of English.
• Must have knowledge of MS Office applications, Internet, and office technology equipment.
• Must be a national of Italy or possess an existing valid visa or work permit to work in Italy.
• Must reside within commuting distance of the duty station (Rome, Italy) at the time of application.

Required documents

• Completed online profile on the FAO recruitment website.
• Language proficiency certificates from UN accredited external providers and/or FAO official language examinations (LPE, ILE, LRT) as attachments.

When to apply

• Applications must be submitted by the closure date of August 27, 2026, at 9:59:00 PM (based on the candidate's personal device settings).

How to apply

• Visit the FAO recruitment website and complete your online profile.
• Apply to the vacancy (Announcement: 2601756) and submit your application through the recruitment portal.
• Attach required language certificates to your online application.
• Provide consent for personal information sharing and background checks during the submission process.

Additional information

• General Service Staff are recruited locally and paid in local currency; no international benefits are payable.
• FAO only considers higher educational qualifications obtained from institutions accredited/recognized in the World Higher Education Database (WHED).
• Candidates may be requested to undergo language tests, performance assessments, and background/reference checks (including work, character, education, military, and police records).
• FAO is a non-smoking environment and has a zero-tolerance policy for conduct incompatible with its status, including sexual exploitation, abuse, harassment, and discrimination.