About the opportunity
The Veterans Health Administration is seeking a Medical Administrative Assistant for an intermittent position not to exceed 2 years in East Orange, New Jersey. The role provides administrative support across the medical center during regular and off-tour hours. Responsibilities include conducting admission, discharge, and transfer procedures, verifying patient eligibility and third-party insurance, managing the Bed Management System, coordinating patient referrals and special transportation, and generating daily Gains and Losses reports. Additionally, the assistant manages decedent affairs, handles public and congressional inquiries, and assists with emergency notifications and incident reporting.
Salary and benefits
- Competitive salary ranging from $59,465 to $77,306 per year
- Compensation for hours actually worked based on demand under an intermittent schedule
Who can apply?
- Must be a U.S. citizen
- Must have one year of specialized experience equivalent to at least the next lower grade (GS-6) in the normal line of progression
- Must register for Selective Service if born after December 31, 1959, if applicable
- Must participate in the seasonal influenza vaccination program as a condition of employment
- Must successfully complete a 1-year probationary period
Required documents
- Resume (limited to a maximum of two pages)
- Cover letter (optional)
- Transcript (if using education to qualify)
- SF-50 (Notification of Personnel Action) for current or former federal employees
- DD-214 or Statement of Service, and documentation to support Veterans' Preference claims if applicable
- Disability letter (Schedule A or VA) if applicable
- Professional certification, license, or other supporting documents if applicable
When to apply
- Announcement Opening Date: October 22, 2026
- Application Closing Date: October 30, 2026 at 11:59 PM (ET)
How to apply
- Create or log in to an existing account on USAJOBS
- Prepare a two-page resume aligned with the knowledge, skills, and competencies of the position
- Complete the initial online application questionnaire and upload all required supporting documents
- Submit the complete application package on USAJOBS by 11:59 PM (ET) on October 30, 2026
- Complete the required online USA Hire Assessments using the unique access link provided upon submission
Additional information
- This is an intermittent position with no set tour hours, not to exceed 2 years
- The position requires participation in the seasonal influenza vaccination program or an approved exemption
- Selected applicants are subject to a background or security investigation and a one-year probationary period
Our Take on This Opportunity
This section reflects Open Opportunities’ own analysis of the opportunity from an applicant’s perspective.
You may be a strong fit if…
- Candidates with direct administrative experience in healthcare settings, hospital admissions, or patient scheduling systems like VistA
- Professionals comfortable with irregular or intermittent work schedules and varying tour hours based on organizational demand
- Individuals with strong communication and record-keeping skills capable of handling sensitive inquiries and decedent affairs
What should you think carefully about?
- The position operates on an intermittent schedule with no set tour hours and is capped at 1,820 hours per calendar year
- The appointment is temporary and structured not to exceed 2 years
- Mandatory completion of online USA Hire Assessments and adherence to a strict two-page resume limit are required
How could this fit your current goals and plans?
This intermittent role provides an opportunity for administrative professionals to gain valuable healthcare operations experience within the federal medical system, supporting hospital logistics and patient services on a flexible schedule.
Our take
Candidates with relevant healthcare clerical experience who are comfortable with intermittent, variable-hour employment and meet U.S. citizenship requirements should seriously consider applying before the October 30, 2026 deadline.
Ready to apply?
Review the opportunity on the official website before applying.
Official-source verifiedSource: USAJOBS
