Management/office assistant – 0.6 fte at Eindhoven University of Technology

About the opportunity

The Bio Organic Chemistry group at Eindhoven University of Technology (TU/e) is looking for a proactive Management/office assistant to join their team. As the ‘go-to-person’ for the secretariat, you will support the professor and the research group by managing agendas, organizing travel, handling reservations, processing declarations, and assisting with HR-related tasks. You will also coordinate meetings, manage digital archives, support student administrative queries, and organize social events. You will work closely with a colleague in the same role and the broader BmE-management/office assistant team, with the freedom to optimize procedures. This position offers a dynamic environment within a leading international university located on a green campus in the Brainport Eindhoven region.

Salary and benefits

• Gross monthly salary between €3,202 and €4,159 (based on a full-time contract, scale 7 CAO Dutch Universities)
• 8% holiday allowance and 8.3% end-of-year bonus
• 29 vacation days per year (based on a 38-hour week), with options to increase to 41 days via flexible working hours
• Participation in the ABP pension scheme (70% employer contribution)
• Access to the modern campus sports center at a discounted rate
• 24/7 access to OpenUp for mental health support and training
• Opportunities for professional development, including mentoring, workshops, and coaching
• Reimbursement for commuting, working from home, and internet costs
• Flexible working hours to support work-life balance

Who can apply?

• MBO+ / HBO work and thinking level, preferably with a secretarial or management assistant qualification
• Minimum of 3 years of relevant work experience in a similar role
• Excellent communication skills and a proactive, independent, and coordinating attitude
• Proficiency in MS Office programs (Word, Excel, PowerPoint, Outlook)
• Excellent command of Dutch and English, both written and spoken
• Key traits: initiative, accuracy, integrity, eagerness to learn, flexibility, and organizational sensitivity

Required documents

• Curriculum Vitae (CV)
• Motivation letter describing your qualifications

When to apply

• Applications are accepted until 2026-09-20
• Screening of candidates begins upon receipt of applications and continues until the position is filled

How to apply

• Apply online via the official application button
• Ensure all requested documents (CV and motivation letter) are attached
• Note that applications sent via email or post will not be processed

Additional information

• The position is for 0.6 FTE
• Employment is for a fixed term with the prospect of a permanent contract
• A pre-employment screening (such as a Certificate of Good Conduct or knowledge security check) may be part of the selection procedure
• Internal candidates are given priority over external candidates in case of equal suitability